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Office Manager (m/f)

Description de l’annonce:

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.

Missions

HR activities

• ·  Support newcomers’ onboarding and provide them with all the necessary environment or their job
• ·  Ensure Internal Group communications are released and understood within the site
• ·  Establish the link between the accounting firm and HR department: Prepare and consolidate variable payroll elements and control the proper execution of the payroll cycle by the accounting firm
• ·  Realization of monthly HR reports
• ·  Participate in the recruitment and selection of teams
• ·  Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• ·  Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• ·  Guarantee the reliability of our commercial contracts and our website’s provisions
• ·  Manage clients’ requests in legal matters and relay to the Group’s legal department when needed
• ·  Interface with the legal department of the Group and the local law firm
• ·  Manage requests from local authorities
• ·  Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• ·  Validate customer payments in our internal tools
• ·  Management of customer refunds
• ·  Provide budget and forecast reports when required from the different departments
• ·  Control the proper execution and the respect of deadline of the financial reports
• ·  Compile monthly accounting reports and liaise with HQ accounting teams
• ·  Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• ·  Ensure the application, respect and update of health and safety policies
• ·  Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• ·  Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• ·  Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• ·  Mail management and control
• ·  Liaise with other offices, contractors, suppliers and other organizations

Required Skills

• ·  Experience in office management
• ·  Excellent administrative and accounting knowledge
• ·  Execute and control a payroll process
• ·  Experience in Human Resources management appreciated
• ·  Good organizational skills and ability to coordinate different teams
• ·  Excellent interpersonal skills
• ·  Client oriented
• ·  Good management of stress, time and priorities
• ·  Fluent in English and French

Pour postuler, merci de nous envoyer votre CV par mail à l’adresse suivante :

 (lettre de motivation + CV).