Senior Finance Officer

À propos de l’offre d’emploi

Job Purpose

This position is responsible to ensure the provision of effective and efficient accounting and treasury services at the Country Cluster Support Team (CCST). This position will lead the accounting department in the CCST. This position will be coordinate the provision of financial support to project managers and programme staff.

• • Financial Polices and Processes
  • Financial Reporting
  • Budgeting
  • Validation of transactions
  • Treasury
  • Supplementary Services
  • Shared Office and Service Costs
  • Accounting verification
  • Balance Sheet items review and reconciliation
  • Month end close routines
  • Supervision of accounting staff and finance officers
  • Financial Analysis
  • Relationships with other stakeholders: project managers, accounting staff, finance officers, auditors, finance analysts, and Head of Finance and Administration

Financial Policies and Procedures

• • Have a deep understanding of the Secretariat financial policies, procedures, and processes
  • Advise project staff in the appropriate interpretation of the financial procedures and policies
  • Provide feedback to project managers on documentation submitted with incorrect coding or inadequate supporting documentation
  • Provide feedback to his/her line manager about how to improve the existing policies, processes or procedures

Job Duties & Responsibilities 1

• Financial reporting
• Perform a periodic review of the transactions positioned to the projects of the portfolio of this position to ensure the accuracy of the transactions entered the accounting system. It will facilitate the preparation financial reports
• Monitoring of the donor reports list with the objective to send the reports to donor before the due dates
• Verify that the transactions have been processed according to the IFRS (International Financial Reporting Standards) and the IFRC (International Federation of Red Cross) policies and procedures. It is also important to ensure that the donor requirements have been met
• Provide information about reports to the finance analysts to meet with other departments to discuss the overall situation of the financial reports of your respective portfolio
• Prepare income or expenditure reallocations with the respective approval of the project manager to ensure that the reports can be send to the donor with accuracy
• Budgeting

• Provide technical support and advice to the project managers during the preparation and/or revision of budgets
• Provide analysis of actual expenditures vs. budgets with its respective analysis of the variances
• Coordinate the expenditure reallocations when it is necessary to align planned expenditures vs. the budget lines
• Do consolidations of budgets of the respective portfolio
• Prepare outlooks in terms of the estimated expenditures of a project to complement the information provided to the project manager
• Validation of transactions

• Ensure that all the transactions related to his/her portfolio are validated following the policies and procedures
• Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation. Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget
• Follow up with the project manager or unit staff the timely submission of documents within the expected dates
• Coordinate the submission of monthly account statements to the staff to reconcile the balances and obtain the reimbursement or the settlement of the liability
• Treasury

• The position will be responsible for the monthly cash request analysis submission
• Ensure there are sufficient funds in the office
• Manage appropriately the transfers of funds between bank accounts to minimize foreign exchange risks due to currency revaluations
• Prepare periodic cash flows with the support of the treasurer
• Preparation of bank account reconciliations
• Conduct petty cash counts (surprise or planned)
• Ensure that daily, weekly and monthly petty cash counts are being done
• Conduct emergency funds counts (surprise or planned)
• Supplementary Services

• • Validate the PNS transactions related to the provision of supplementary services
  • Ensure the accuracy of the booking of these transactions
  • Prepare the draft invoice and ensure the content matches with the report
  • Ensure all the transactions related to services delivered have been reflected in the accounting

Job Duties & Responsibilities 2

• Shared Office and Service Costs
• Provide technical support to the project managers during the preparation of the shared office and service costs budgets
• Gather the required information to fill in the calculation spreadsheet
• Coordinate the booking monthly
• Coordinate revisions when it is required
• Provide interpretation of the management report to each related project manager with a related project
• Accounting verification

• Review the accounting transactions booked in the accounting at least weekly to ensure that they reflect adequate coding, clear descriptions, document codes are the correct ones, document dates are correct, duplications of the same entries do not exist, etc.
• Verity that all the transactions are positioned to the books daily
• Balance Sheet items review and reconciliations

• Ensure the same amount that was counted in the petty cash or emergency fund are the same as per the Balance Sheet. The bank account reconciliation should show match with the balance shown in the books
• Ensure that the finance officers provide reconciled account statements of the outstanding balances of staff or National Societies
• Ensure that other balance sheet items are reconciled (e.g. prepayments, guarantee deposits, supplier balances, etc.)
• Coordinate that corrections are done on a timely basis
• Month end closed routines

• responsible to supervise all the routines related for the closing of the month (e.g. currency revaluation, allocation, booking of provisions, etc.)
• responsible that the accounting team confirms the closing of the month within the established dates
• will conduct the preparation of the CODA checklist
• Supervision of accounting staff and finance officers

• leading the accounting staff and finance officers as the direct reporting line
• responsible to monitor the tasks performed, coach and provide support to the team to ensure they manage to achieve their objectives
• Financial Analysis

• Prepare ad-hoc financial analysis as per demand of the projects under his/her portfolio
• Interpret financial indicators to project managers and provide quality advice to increase the performance or minimize or mitigate risks
• Relationships with other stakeholders:

• Liaise with project managers and unit staff to provide effective and efficient services
• Liaise with the assigned finance analysts to get advice, orientation, support on technical matters and provide feedback to the findings observed in the monthly field returns, accounting and financial matters
• Liaise with the Head of Finance and Administration to highlight urgent matters and provide feedback of how to improve systems and processes
• Support auditors in terms of clarification or coordinate the submission of supporting documentation
• Others

• • Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance function
  • Deliver training to IFRC finance, IFRC non- finance or National Society Staff (if it is required)

Education

• A university degree in an accounting or finance related area – required

Experience

• At least 3 years of professional experience in a finance or accounting department – required

• • At least 2 years of field experience in a humanitarian organisation – preferred
  • Experience of managing and supporting staff – required
  • Experience of working with the Red Cross / Red Crescent – preferred

Knowledge, Skills and Language

• Self-supported in computing systems (e.g. accounting software package and MS Office) – required
• Excellent communication skills – required
• Time Management Skills – required
• Skills in training and developing staff – preferred

• • Fluently spoken and written English and Arabic – required
  • Good command of another IFRC official language (French) – preferred

Competencies and Values

• • Commitment to working with RCRC Movement
  • Collaboration and Teamwork
  • Integrity and personal conduct
  • NS and Customer Relations
  • Resilience
  • Building trust

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