Administrative Assistant

Role

• Execute daily administrative work for the supervisor/ team.

Main Accountabilities

• – Carry out General secretarial duties to the supervisor/ team such as correspondence, scheduling appointments, email and mail processing, presentations, meeting room booking, ordering office supplies etc.
• – Coordinate the travel arrangements for the supervisor/ team and make the necessary bookings through assigned employees and suppliers.
• – To Support the organization of events, such as internal and external meetings, conferences, visits from guests, business conferences etc.
• – To manage other assigned tasks within the company such as HR, M&S, Logistics, DRP or SHE etc. if needed.
• – To perform switchboard activities by picking calls and forwarding them to the person in charge. Welcoming visitors and guests.
• – To act as a liaison between the superior and subordinates or others by transmitting directives, instructions and assignments and following up on the status of such.

Qualifications & Skills

• – College degree or above.
• – Fresh graduate to several years of experience in a comparable position.
• – Fluency in oral and written in English (fluency in other languages an asset).
• – Proficiency in computer skills.

Competencies

• – Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• – Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
• – Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
• – Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arranges information and files in a useful manner.
• – Provides the information people need to know to do their jobs and to feel good about being a
• member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information.
• – Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.