Descriptif du poste

The Assistant Examination Officer, is to support the Examination Officer in arranging, administering and timetabling International and internal examinations.
The Educational Supervisor, is responsible for making sure that students are supervised and well behaved at all times.
This position will work with the Examination Officer, members of the Leadership Team, Heads of Committees, teachers and support staff.

Main Responsibilities:

* Support with arranging, administering and timetabling of International and internal examinations.
* Support the Examination Officer, liaising with Heads of Committees, teachers and support staff over examination entries and access arrangements.
* Communication with students and parents.
* Communication with International examination bodies including processing internally marked coursework/ controlled assessments and requesting special consideration when appropriate.
* Support with the responsibility for complying with the regulations of Cambridge International Assessments and ensuring the integrity of the exam process.
* Support in the contributing to support the invigilation of exams with recruitment and training of invigilators.
* Support with co-ordinating, book, and timetable exam invigilators.
* Issuing results and managing the post results services.
* Any other reasonable duties requested by the Examination Officer.
* Administration support project work across the school during low exam seasons and as requested.
* Attend weekly meetings throughout the year with the Exams Officer regarding exam matters, including the organisation of venues and clashes.

* Organise seating plans for exam sessions.
* Organise and take responsibility for the security of exam material in the safe room.
* Oversee and organise the running of exam venues in accordance with Cambridge regulations including notices and set up.
* Organise laying out of the exam rooms with individual pupil cards and exam papers.
* This includes rooms used for pupils with access arrangements.
* Direct invigilators to ensure the smooth running of public examinations.
* Provide mark sheets, predicted grade sheets and coursework sheets, who then distributes and collates completed sheets for returning to the Exam boards.
* Be aware of how SchoolBase is used by the Exams Officer in order to be able to deputise if necessary.
* Liaise with the Exams Officer to set up exam rooms, ensure that registers and seating plans are completed and appropriate stationery and phones are available.
* Ensure that any absentees or late comers are immediately communicated to the Exams Officer, who will then contact the students as soon as possible to confirm any reason for lateness or try to facilitate them taking the exam so that Exam Board regulations are met.
* Prepare for posting completed exam answer booklets and any printed work and liaise with the School Head of Administration if necessary.
* Invigilate exams where necessary.

General Responsibilities:

* Be responsible for other administrative duties such as:
* Overseeing all the administrative duties at the school.
* Supervision the students during break and lunch time.
* Making sure that the school is running according to the standards.
* Supervision is overseeing the performance or operation of others. It is the act of watching over the work or tasks of another person who lack full knowledge of the concept at hand.
* Supervision does not mean the control of other but guidance in a work in professional or personal context.

* Exercise flexibility in working hours / days in carrying out your own duties.
* Observe and adhere to all Policies, Procedures and Regulations.
* The post-holder is also required to undertake such other duties as may be required by or on behalf of CIS International School provided that they are consistent with the nature of the post
* Be committed to and attend relevant continuous professional development.
* Undertake any reasonable instruction given by your mentor or Leadership Group member to ensure the smooth and efficient delivery of your role.
* This job description allocates general duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed.
* The job description is not necessarily a comprehensive definition of the post. It will be reviewed regularly and it may be subject to modification or amendment at any time after consultation with the holder of the post.
* This job description may be varied to meet the changing demands of the School at the reasonable discretion of the Examinations Officer.
* The post-holder will deal with sensitive material and should maintain confidentiality in all School related matters.

Qualifications:

* Education to degree level (A minimum of Bachelor/ Licence).
* Good organisational and communication skills with a range of stakeholders.
* Ability to prioritise workload and meet deadlines.
* An understanding of multiple IT systems.

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