Administrative and Logistics Assistant

Who We Are

Bixal is a mission-driven, woman-owned small business determined to improve people’s lives through human-centered strategies and transformative technologies, with a firm belief that everyone has the right to an effective government. 

We deliver on this belief by partnering with leading Federal agencies to design, develop, and deliver powerful customer experiences through holistic digital product solutions and strategic communications initiatives––bringing a high standard and unique creative energy to our clients––and our wonderfully diverse culture is what makes it all possible.

Bixal unites different people with different perspectives from all over the world! We provide our team with an open and empowered environment where collaboration thrives and solutions flourish.

Location:

The position will be based in Tunis, Tunisia and only applicants with work authorization in Tunisia will be considered.

The Role

Bixal is seeking an Administrative and Logistics Assistant with experience working with NGOs or the private sector for a four-year monitoring, evaluation, and learning contract supporting the United States Agency for International Development. 

The Administrative and Logistics Assistant will be responsible for providing administrative and logistical support to fulfill the requirements of the evaluation, including travel arrangements, appointment scheduling, report preparation services, printing, and copying. The Administrative and Logistics Assistant will also support the Senior Finance and Administration Manager in office accounting and financial reporting, and other administrative tasks as required.

Responsibilities

• Coordinate with evaluation respondents to schedule interviews or other data collection events
• Manage the schedules for multiple data collection teams in locations around Libya
• Procure equipment and supplies for the evaluation team as needed
• Coordinate travel accommodations in areas in Libya, including lodging, regional flights, ground transportation, etc.
• Coordinate with home office for contracting larger procurements, like hired car and driver services
• Maintain detailed records and receipts of all expenses and support Senior Finance and Administration Manager in expense reconciliation to the home office in a timely manner 
• Other tasks as assigned by the Senior Finance and Administration Manager and/or Chief of Party

Qualifications

• Minimum 3-5 years of experience providing administrative or logistical support to NGOs or the private sector, ideally in Tunisia or Libya
• Demonstrated experience with schedule management, travel arrangements, and procurement 
• Experience working on a USAID project strongly preferred 
• Knowledge of USAID procurement regulations and policies a plus 
• Exceptional organizational skills
• Strong written and verbal communication skills
• Professional working proficiency in English 

No recruiters or agencies please. Bixal is an equal opportunity employer and is committed to building a safe, inclusive environment for people of all backgrounds.