Inventory & Procurement Officer

À propos de l’offre d’emploi

Position Summary:

The Inventory & Procurement Officer supports the mission of AMIDEAST by managing the large book inventory for all AMIDEAST offices in Tunisia, as well as providing back-up support to the procurement team.   The Inventory & Procurement Officer maintains exclusive access and control of the book and office supply inventory room, and is responsible for ensuring that stocks are maintained at appropriate levels.  The role works closely with the Customer Service and English Language Departments to ensure that books are available for all scheduled public and contract classes, and is responsible for ensuring students receive the correct textbooks for their classes.  This position also communicates regularly with the Procurement Coordinator and the Accounting & Finance Department to confirm all book sales and expenses are properly recorded in the accounting system, and stock levels are not excessive.

Tunisia’s field offices in Tunis, Lac II, and Sousse provide language and professional skills training and certification, educational advising services, and scholarship and exchange program opportunities to thousands of Tunisians of all ages each year.

Duties and Responsibilities

Book Inventory – 80%

• Maintain the inventory room in a well-organized and secure manner.
• Use historical data and sales forecasts to determine appropriate stock levels according to best practices
• Informs the Procurement Coordinator when any given book has gone below the level that triggers a new order.
• Manages all incoming book deliveries and stocks shelves making sure that all new deliveries are complete and accounted for.
• Reports to Procurement Coordinator any books missing from an order so that there is reconciliation with the original bill and to ensure a future order includes books that have not yet been received.
• Maintain records of type, quantity, and value of material stocked in book room.
• Verify all ISBN numbers and communicates any changes to relevant parties
• Share daily book sales report with the Accounting & Finance Department
• Conduct a monthly physical count and send the update to Procurement, EL and Finance Departments as well as an annual physical count with a third-party auditor.
• Track movement of all books in day to day business using a systematic approach approved by Procurement and Accounting.
• Provides enrolled students with the appropriate books for their classes upon receipt of a book voucher
• Coordinates with HR Assistant the sending of books to contract sites, Sousse office and Lac II office using TPS service or other means.

Procurement – 20%

• Constantly control the office needs and alert the Procurement Coordinator when additional supplies are needed
• Receive and check ordered goods to ensure they meet required specifications and are received in a timely manner
• Assist the Procurement Coordinator with procurement needs for grant and donor-funded projects, i.e. organize the needed logistics, buy insurance for participants, prepare the needed materials etc.
• Run online research for new vendors when needed

Qualifications:

• Bachelor’s Degree, preferably in business management, logistics, accounting, or related field
• 1 to 2 years’ experience in a similar position, with similar levels of responsibility
• Prior experience managing inventories and procurement procedures
• Experience using inventory management software preferable
• Written and spoken efficiency in English, as well as French and Arabic
• Strong computer skills, particularly Excel
• Demonstrated capacity to work independently
• Excellent time management skills and the ability to confidently manage a variety of tasks
• Highly organized, with demonstrated attention to detail and accuracy
• Discretion and professionalism regarding all AMIDEAST proprietary services and activities