Recruitment Notice
Job Title: Human Resources Assistant
Department: Tunisia Field Office
Immediate Supervisor: Human Resources Manager
Salary: Commensurate with qualifications and experience
Location: Cite Jardins, Tunis
Position Summary:
The Human Resources Assistant is responsible for assisting the HR Manager on a variety of administrative tasks detailed below.
Responsibilities:
Personnel and Teacher Support
- Maintain accurate records of staff leave requests and sick time; provide this information to HR Manager for accuracy of timesheets and payroll;
- Assist HR manager in the new hires selection (receive applications, go through resume and do the first screening)
- Run Fed Checks for all new hires
- Check new hire references
- Set up Teachers PASs (new hires, termination…)
- Take care of new teachers accommodation upon arrival in conjunction with EL Department staff;
- Assist new teachers in obtaining all documentation required by the Tunisian authorities, including work permits and carte de sejour (CS);
- Assist the teachers in submitting their CS files and the needed follow up for temporary and final CS;
- Continually update the teachers records for evacuation and security reasons;
- Continually update teachers’ personnel files, including contract renewals;
- Assist HR administrative staff –upon demand-with any needed work documents/references (affidavit of work, leave request…)
- Register new staff at the social security (CNSS)
Asset Inventory
- Develop and maintain the Tunisia field office asset inventory by tracking all the equipments in all offices;
- Provide quarterly updates to the space utilization spreadsheet whenever requested by HQ;
- Track any changes on the assets management system.
Facilities
- Conduct a daily tour of the building to follow up on the office cleanliness and make sure all equipment and furniture is functioning and well organized.
- Follow-up immediately on needed repairs based on a system of priority and complexity after guidance from the HR Manager;
- Follow-up with individual maintenance contractors based on HR Manager guidance regarding facility issues and repairs.
- Verify security exits are clear and other safety equipment is compliant.
- Submit weekly report to HR Manager about all the facilities issues corrected or pending through an agreed upon form and suggest solutions for the future.
- Assist with supervising the cleaning staff, facilities agent and security guards and make sure they are doing their jobs correctly based on HR Manager guidance.
- Ensure Rapid Post to HQ and other field offices goes out when needed and follow-up on the sent items;
- Follow up on any customs notice, and make sure it goes to right person;
- Dispatch incoming mail so that it goes to the right departments;
- Check the mail invoice and add the right project coding before sharing it with the finance department;
- Coordinate with the department managers any mail going out by Allo Coursier, and take the needed action.
Other
- Assist the Procurement Coordinator in checking all the supplies orders when delivered to AMIDEAST.
- Assist with the daily administrative tasks within the HR department, such as supporting the Procurement Coordinator when needed.
- Prepare all the petty cash requests and submit them to the Finance Department.
- Coordinates with the department managers on any Taxis booking request.
- Follow up on the Taxi company invoice at the end of the month, and communicate any issues to the right department.
Qualifications
- Bachelor Degree
- 1 to 2 years’ experience in a similar position.
- Written and spoken proficiency in English, as well as French and Arabic.
- Good computer skills: Outlook, Word and Excel.
- Team player with good communication skills.
- Confidentiality regarding all AMIDEAST proprietary services and activities.
- Excellent time management skills.
- Attention to detail and assertiveness.
To apply: please send you resume and cover letter, by September 16th, to: