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Executive Assistant to CEO

À propos de l’offre d’emploi

Manage the CEO’s e-mail, diary, appointments and meetings.
Handle confidential information and coordinate appointments.
Take minutes at meetings.
Coordinate domestic/international travel.
Review and prepare expense submissions.
Provide active management of the CEO’s time throughout the working day to ensure meetings remain punctual.
Conduct weekly reviews of upcoming schedule to ensure best use of time.
Field and manage incoming calls.
Provide screening and delegation where needed, representing the Company and the CEO in the best light possible.
Coordinate and prepare for meetings, including arrangement of logistics, meeting space, communications and catering.
Design and implement a detailed filing structure for both hard copy and electronic files, e-mail, fax and copy documents; open and screen Executive’s mail.
Provide support for all internal systems for approvals and HR processes i.e., new hire potentials, candidate screenings and interviews, employment agreements and increases, and scheduling of employee reviews.
Discretion while handling sensitive and confidential material and information.
Help coordinate and organize legal review of various documents, including contracts, compliance, non-disclosure agreements, etc.
Lead and coordinate event planning for various conferences, tradeshows, seminars, workshops and other events that staff plan to attend, including but not limited to event registrations, hotel and airfare, promotional considerations, exhibit booth set up and materials, etc.
Administer marketing efforts for tradeshows by creating marketing materials, i.e., mailings, flyers, signage, and other materials.
Attend events and coordinate on site exhibit hours for various staff for demonstrations, presentations, or speaking engagements.
Coordinate and support Chairman’s Board of Directors commitments, memberships, associations, and charity involvements.
Coordinate Board of Directors Shareholder meetings.
Plan special events for the Executive’s organization such as quarterly leadership meetings and client advisory meetings.
Proactive management of the CEO’s contact with key clients and maintain client contact database.
Assist in special projects and research on an as-needed basis.