Our Client, a leading pharmaceuticals company is looking for

an Administrative Assistant

to join their team in Tunis Office.

The main purpose of this role is to provide administrative support to the Director/Business Manager and to the Tunisia team generally to ensure effective and efficient operations.

Job Responsibilities

• • General office duties including, mail distribution, faxing, filing, photocopying, and ordering supplies
• • Prepare correspondence and presentations
• • Manage grants in line with company protocol
• • Take minutes at meetings when required, obtain approval and circulate
• • Manage leave administration for the Tunisia office
• • Maintain calendars and schedule meetings
• • Act as receptionist greeting and assisting visitors, provide phone coverage and redirect calls to the appropriate person

• • Coordinate basic travel arrangements with global interaction and exposure to senior levels of management
• • Monitor department budget and process expense reports
• • Manage confidential HR documentation to the extent requested
• • Conduct Internet research
• • Exposure to confidential/sensitive information and policies/procedures
• • Co-ordinate repairs to office equipment
• • Participation on projects especially organization of local and regional events
• • Manage invoice collection and follow-up of supplier’s service
• • Manage Proforma invoice preparation for the region
• • Perform such other duties as may reasonably be required
• • Candidate will create Pro Forma Invoices (PFI) for total Africa Region using an internal tool that provides logistics data and price list. The PFI should comply with the sales request and customer agreement and provided within the timeline. The document is used to apply for tenders, Opening of LC through banks, Customer agreement…etc
• • The candidate should be attentive to details, have a good ability to provide information with a sense of urgency

Qualifications and skills

• • Minimum High School Diploma
• • Fluent Arabic, French and English
• • Strong understanding of Microsoft Word, Excel, Outlook and Powerpoint
• • Ability to prioritize workflow and manage time effectively
• • Detail oriented
• • Good communication and interpersonal skills in order to effectively communicate in a complex environment
• • Customer oriented and strong team player

At DNA Recruitment we carefully review all applications and aim to contact every suitable candidate within max. 5 working days. If you don’t hear from us, please consider your application unsuccessful on this occasion.

Should you be interested in exploring this opportunity further please contact 

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