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Project Administrative Assistant, Libya

Who We Are

Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. (To learn more about USIP programs and job openings, go tohttps://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage,USIP is the place for you.

JOB BRIEF

The Project Administrative Assistant will be responsible for supporting USIPs dialogue and rule-of-law projects in Libya, including liaising with field staff and local partners as well as budget and contract management activities. The Project Administrative Assistant serves as the lead on administrative support for the projects. The Project Administrative Assistant will work closely with the Sr. Project Officer and Program Officers, as well as other colleagues across the Libya and North Africa Team based in the Field and HQ offices. This is a full-time position based in Tunis, Tunisia, with some international travel required. This position is open to Host Country Nationals and legal residents in Tunisia. Hiring for this position is contingent upon funding availability.

Responsibilities

• Plan project-related travel for Libya partners and project participants as well as Washington-based and local USIP staff in the Middle East and North Africa for Libya projects;
• Submit to the finance team the invoices resulting from the Libya Teams trips and activities for review and payment;
• Manage project expenditures and disbursements following approval from Project Officers or other project team members;
• Maintain Libya project contract and payment records and alert the relevant team members when deadlines are approaching;
• Coordinate project-related meetings, events, etc.;
• Take notes at weekly meetings and maintain records;
• Coordinate the information flow in the Libya team and internal communication to staff as required;
• Track reporting deadlines for Libya projects and alert the relevant teams when deadlines are approaching;
• Maintain the Libya teams external contacts lists;
• Keep the Libya Programs external documents updated with relevant programmatic information;
• As assigned, attend internal and external meetings to gain knowledge of projects and plans and to follow through on all requests.

Performs other duties as assigned.

Qualifications

• Bachelors degree in management, accounting, or related field.
• Two (2) or more years of related experience.
• Project design, implementation, monitoring, evaluation & learning skills.
• Experience supporting program administration and management in coordination with teams based abroad.
• Strong time management skills with the ability to prioritize work and meet deadlines.
• Demonstrated analytic, problem-solving, and writing skills in Arabic and English.
• Must have the ability to read and track budgets.
• Must have strong collaboration skills; must have the ability to coordinate the input and priorities of multiple players.
• Must have excellent interpersonal skills.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

How To Apply

To be considered for this position, please submit a complete application package consisting of:

• • Cover letter
  • Resume

For questions about this position please email [email protected]. Do not send resumes or attachments to this email address.

Only those applicants that are selected for further discussions will be contacted.

No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

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