• Location : Tunis, TUNISIA
• Application Deadline :23-Nov-17 (Midnight New York, USA)
• Additional Category :Gender Equality
• Type of Contract :Service Contract
• Post Level :SB-3
• Languages Required :Arabic   English   French
• Starting Date  (Date when the selected candidate is expected to start) : 01-Jan-2018
• Duration of Initial Contract :6 mois
• Expected Duration of Assignment :18 mois

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women has launched a regional program “Women, Peace and Security in the Arab States” in partnership with the Government of Finland. This program seeks to leverage the global normative framework on women, peace and security to address the women’s rights and gender equality challenges faced in the region by countries both affected by crisis and transition, and those supporting communities displaced by crisis. To this end it targets Iraq and Tunisia as countries in crisis and transition, and Jordan – in its role responding to the Syria crisis.

This program intends more specifically to contribute to the creation of an enabling environment for implementation of Women Peace and Security (WPS) commitments, by addressing attitudinal and cultural biases through strong accountability frameworks and continued building of evidence based advocacy.

Under the overall guidance and direction of the Head office, Multi Country Office (MCO) Maghreb and the direct supervision of the Programme Coordinator in Tunisia, the Programme Associate is responsible for helping ensure the provision and the execution of programme services and the effective and transparent utilization of financial resources including the integrity of financial and administrative services. The incumbent promotes a client-oriented approach consistent with UN Women rules and regulations.

The Programme Associate works in close collaboration with the Programme and Operations teams in the Multi Country Office (MCO) Maghreb and UN Women HQ for resolving together complex programme and financial-related issues.

Duties and Responsibilities

• Operational and administrative responsibilities
  • Works in full compliance with UN/UN Women rules, regulations, and policies of financial activities, financial records/ reporting system and facilitate and coordinate follow-up on audit recommendations; and the implementation of effective internal controls, in addition to the proper functioning of a client-oriented financial resources management system.
  • Ensures internal monitoring and control of expenditures, including appropriate corrective actions for unposted invoices and review of all Atlas errors;
  • Creates requisitions on behalf of projects and records receipt of assets in Atlas;
  • Performs the necessary budget checks during requisitions, fund commitments and billings..
  • Support Implementation of cost sharing and trust fund agreements
  • Proper control of the supporting documents for payments and financial reports to projects;
  • Guidance to IP partners on request for the preparation of Financial Reports/FACE forms in accordance with UN Women procedures.
  • Tracking of outstanding advances and prompt follow up of overdue Financial Reports.
  • Review of Financial Reports received including, on a sample basis, obtaining and reviewing expenditure against source documents maintained by the IP; raising any significant issues with the supervisor and project manager for resolution.
  • Maintain auditable records of all expenditure reviewed against source documents by Implementing Partner and project.
  • Unless written authorization is received from the Operations Manager, ensuring that at least 80% of advances are accounted for before issuing the next IP advance.
  • Control of the supporting documents for payments and financial reports for NIM projects; preparation of relevant vouchers i.e. payment vouchers, APJVs and GLJVs when necessary.
  • Preparation of budget revisions, revisions of project awards and project status, determination of unused funds, operational and financial closure of projects;
  • Support / advice to IP on project implementation;
  • Presentation of information for project audits and support for monitoring the implementation of audit recommendations.
  • Support to the preparation of the Work Plan of the Unit;
  • Preparation of missions and travel of the Unit by drafting mission orders and following up with finance and travel departments and participating in field visits;
• Managing data and facilitating program delivery
  • Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
  • Accuracy verification and Combined Delivery Reports.
  • Regular monitoring of the Programme delivery.
  • Facilitate preparation of reports including donor reports.
  • Provision of information for the audit of projects and support to the implementation of audit recommendations.
  • On request proper and timely processing of IP advances to NGOs and Government partners, in accordance with UN Women policy and internal control framework.
• Facilitation of knowledge building and knowledge sharing, and guidance to all stakeholders on programme matters
  • Compilation of lessons learned and best practices in programme .